Q. When is the regatta?
A. The regatta is held on the weekend of the next to last Sunday in October.
2011: Saturday October 22 & Sunday October 23
2012: Saturday October 20 & Sunday October 21
2013: Saturday October 19 & Sunday October 20

Q. Where can I direct a media inquiry?
A. All press questions should be directed to Elevate Communications (617) 536-8695.

Q. How do I submit lineups and waivers?
A. Crew entrants are required to submit lineups by October 12, 2011. The designated crew official who applied should submit the lineup through their RONIN account. When athletes submit their waivers, birthdates and ages will be linked to the lineup. If a password was not selected at the time of registration, it was automatically set to the confirmation number (see the confirmation email). There is also the option to have your password emailed to you.

Submitting lineups
1. Log into your My RONIN account here
NOTE: All applicants have an account. If you did not create one, HOCR created one for you when your application was processed. Follow directions to have your password emailed to you. Important: you must use the email account that was used to register HOCR boatings.
2. Once logged in, find the boat you wish to enter a line-up for and select "Edit Boat Lineups" from the drop-down menu to the right.
3. You should be presented with a page that enables you to edit your information. Please make updates as necessary to your line-ups.
4. Click the "Update" button to save your changes.

LOGIN TO MYRONIN ACCOUNT or send an email if you are having trouble logging in.

For more complete instructions on lineup and waiver submission click here.

Q. Do all athletes need to sign a waiver?
A. All athletes and parents of minors should submit electronic waivers by October 12 via
www.rowingwaivers.com. Athletes must provide their coach's email when they submit the waiver. This will link birthdate information to the lineup.

Q. Did my athletes submit their waivers properly? How can I tell if my application is okay?
A. Coaches can find out if your athletes submitted waivers by clicking here. If, after the October 12 deadline, your institution's athlete line-ups and waivers are still outstanding please download the forms from the HOCR website and bring paper copies to registration.

Q. How can I get a receipt?
A. Receipts for entries can be viewed and printed through the MY RONIN account.
LOGIN TO MYRONIN ACCOUNT

Q. How do I apply for a Directors Challenge entry?
A. Online Registration for the Directors Challenge are available now. You may submit entries to the Directors' Challenge Quads here and entries to the Directors' Challenge Doubles (Parent/Child and Mixed) here. The entry deadline is October 12 (midnight) and entries will be accepted on a first come, first served basis.

Q. How do I cancel/scratch my entry?
A. Withdrawals must be received in writing. If you have an accepted sculling entry which you decide not to race, you must notify the Regatta by October 1. No sweep entry may contain a sculler who failed to give notice of their withdrawal by the deadline. Sweep entries which withdraw after October 1 shall not be eligible to compete in that particular Event-division in the following year. There are no refunds for accepted entries, so the fee for the withdrawn entry will not be refunded. Email withdrawal

Q. Once I've submitted an application, am I accepted?
A. No. Please remember that because of space limitations, not all applicants are accepted. Entry is based upon 3 factors-
1) Permitted Entries per Boat Class: 500 singles, 200 doubles, 1000 crews will be granted entry.
2) Guaranteed Entries: Guaranteed Entries were earned based upon performance in the prior Regatta, i.e. singles and doubles finishing within 5% of the winners time, or winning a "Special Medal" and crews (Fours and Eights) finishing within the top half of the event-division in which they competed, or winning a "Special Medal." All guaranteed entries can be viewed here: Guaranteed Entries
3) A Blind Draw: Once guaranteed entries are deducted from the number of permitted entries in a boat class, the remaining places are determined by a blind draw (see entry rules for details). The size of event-divisions depends upon how many applications there are for a particular event. (If 10% of singles applicants apply to Club Singles Women, 10% of the non-guaranteed places will be granted to applicants in the Club Singles Women.) The size of crew events is determined by a blind draw. For singles and doubles, selection is based on a blind draw of three groups selected in the following order: 1) competitors who finished within 5 - 10% of the winning time in the previous year's regatta and all newcomers, 2) competitors who finished within 10 - 15% of the winning time in the previous year's regatta and 3) competitors who finished more than 15% of the winning time in the previous year's regatta.

After each draw is conducted, accepted boats will be posted here.

Q. My institution is a new USRowing or HOCR member. Are we eligible to race in 2011?
Yes. The Regatta no longer requires all new organizations to wait one full calendar year before they are eligible to submit entry applications.

Q. My institution isn't listed on the affiliation list on the Entry Applications. Why?
Please check to be sure you've submitted your Institutional Registration Card. Once this is submitted, your Institution will be listed on the affiliation list on the entry applications. If you have done this and still don't see your institution listed, please contact the Regatta Office at regatta@hocr.org or call (617) 868-6200.

Q. I am trying to register an Alumni organization and we have never registered with USRowing or with the HOCR in the past. We are planning to compete in the Alumni 8 only. Do we need to wait one full calendar year before competing?
A. No.

Q. Do I need to register my Alumni organization separate of our undergraduate institution or can we compete under their IRC?
A. Yes. All Alumni organizations must hold separate institutional membership from their undergraduate institution.

Q. May I compete in the Alumni 8 and another event?
A. No. With the exception of the Directors' Challenge Quads and Doubles, no competitor may compete in more than one event.

Q. Can a sculler apply to more than one event?
A. Yes, with the following restrictions: A sculler may be named on ONE singles application and ONE doubles application. Please note that there is no refund for accepted entries. If you win entries in both the singles and doubles draws, you will be charged for both, but may only race one event, and must withdraw from the other by October 1, or risk additional penalties. If a sculler has applied to both a single and double event, to avoid being charged for both a single and a double, an accepted single may cancel the double application prior to the doubles application deadline of September 1.

Q. Can I race in more than one event?
A. No. No competitor may race in more than one event. This restriction applies to coxswains as well as rowers. No sculler may race in the event if they failed to withdraw from another event by October 1. Please note: As a special fundraising race, racing the Directors' Challenge Quad Event and the Directors' Challenge Double Event does not count under this rule. An athlete may race in any race in the Regatta AND the Directors' Challenge Events.

Q. I've decided to race with a sweep boat instead of the single/double which was accepted. What should I do? Will a refund be issued?
A. If you have an accepted sculling entry which you decide not to race, you must notify the Regatta by October 1. No sweep entry may contain a sculler who failed to give notice of their withdrawal by the deadline. There are no refunds for accepted entries, so the fee for the withdrawn entry will not be refunded.

Q. Is there a Youth 1X event?
A. No, there is not a Youth 1X event, however there is a Youth 1X Special Medal. The Special Medal is awarded to the most competetive (basis: percent-margin over the fastest time posted in their event division) male and female single scullers under 20 and enrolled in high school. Athletes may race in the singles event (Club, Championship, Lightweight) of their choice, and the percent-margin will be calculated based upon the winner of that event-division.

Q. If I earned a guaranteed entry in a singles event, do I have to use it in the same event-division?
A. No. Guaranteed entries earned in singles events ONLY may be used in any event-division of like-gender. Please alert the Regatta Office by emailing regatta@hocr.org if you would like to shift event-divisions.

Q. If my institution earned a guaranteed entry in a sweep-oared event-division, may we use it in different event-division?
A. No. Guaranteed entries earned in sweep-oared event-divisions may only be used in that same event-division, with the exception of guaranteed entries earned in a Club event-division. Guaranteed entries earned in the Club event-division may be transferred, at the time of application, to the same division (Men's/Women's) and boat type (Fours/Eights) in another sweep-oared event.

Q. Is there a 60+ Eights/Fours/ Doubles event?
A. No, but there is a Grand-Master Special Medal within the Senior-Master Eights/Fours/Doubles. The Special Medal is awarded to the fastest crew which averages above 60 years old in the Senior-Master Eights/Fours/Doubles events. Eligibility for the Special Medal will be verified by regatta registration.

Q. Is there a 70+ Eights/Fours/ Doubles event?
A. No, but there is a Veteran Special Medal within the Senior-Master Eights/Fours/Doubles. The Special Medal is awarded to the fastest crew which averages above 70 years old in the Senior-Master Eights/Fours/Doubles events. Eligibility for the Special Medal will be verified by Regatta registration.

Q. What is the mailing address for entry applications?
A. If sending by MAIL: "Entries, Head Of The Charles, PO Box 380052, Cambridge, MA 02238-0052, USA". (Note: Express delivery carriers will not deliver to a PO Box. If sending by UPS, FedEx or overnight carrier call (617) 868-6200 for the street address.)

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